Privacy Policy

At Dwarika AI, we practice what we advise. We are committed to protecting your privacy and securing any personal data you share with us. This Privacy Policy ("Policy") explains how Dwarika AI ("we," "us," or "our") collects, uses, discloses, and safeguards your information when you visit our website, resources, and digital platforms (collectively, the "Site").

By accessing or using the Site, you acknowledge that you have read, understood, and agree to the practices described in this Policy.
 

1. Our Privacy Philosophy & Commitment

As specialists in global privacy operations and information security, our digital infrastructure is engineered with Privacy-by-Design and Security-by-Design at its core. We strictly adhere to the principles of:

• Data Minimization: We only collect the minimum amount of personal data necessary to deliver our services, communicate with you, or optimize the Site.

• Purpose Limitation: Your data is processed only for the explicit purposes detailed in this Policy and is never repurposed without your explicit consent.

• Zero Monetization: We do not sell, rent, or trade your personal data to third parties for marketing or commercial purposes.
   

2. Information We Collect

We collect information through two primary mechanisms: information you provide directly to us, and information collected automatically during your visit.

A. Information You Provide Directly

• Consulting & Inquiry Forms: When you contact us for advisory services, we collect your name, email address, corporate phone number, company name, job title, and any details you choose to share regarding your compliance or security needs.

• Newsletter & Resource Access: If you subscribe to The Cyborg journal or download frameworks, we collect your name, email address, and professional affiliation.
   

B. Information Collected Automatically

To maintain the security, performance, and integrity of our Site, our systems automatically collect limited diagnostic telemetry:

• Device & Network Telemetry: IP address, browser type, operating system, and basic device characteristics.

• Anonymized Usage Analytics: Pages viewed, time spent on individual resources, and referring URLs. We configure our analytical tools to mask IP addresses and respect "Do Not Track" headers where technically feasible.
   

3. How We Use Your Information

We process your personal data only for legitimate, business-critical purposes:

• Service Delivery: To respond to your inquiries, schedule strategy consultations, and manage our professional relationship.

• Thought Leadership Distribution: To deliver issues of The Cyborg journal or email regulatory compliance updates (you may opt-out of these communications at any time).

• Site Optimization & Security: To monitor for unauthorized access, prevent malicious scraping (including unauthorized AI model training harvesting), and ensure the stable technical operation of our platforms.
   

4. Legal Bases for Processing (GDPR & Global Alignments)

If you are visiting our Site from the European Economic Area (EEA), United Kingdom (UK), or Switzerland, we process your personal data under the following legal bases of the General Data Protection Regulation (GDPR):

• Consent: When you explicitly opt-in to receive our publications or newsletters.

• Contractual Necessity: When processing is necessary to take steps at your request prior to entering into a formal bilateral consulting agreement.

• Legitimate Interests: To secure our Site from malicious cyber threats, optimize performance, and engage in direct business-to-business outreach.

• Legal Obligation: When we must process data to comply with statutory legal requirements or federal regulatory audits.
   

5. Data Sharing & Third-Party Disclosure

Dwarika AI does not share your data with third parties except under the following strict conditions:

• Trusted Subprocessors: We use highly secure, industry-standard service providers to host our website, manage email distribution, and run scheduling tools. These subprocessors are bound by rigorous Data Processing Agreements (DPAs) and are legally restricted from using your data for any purpose other than executing our instructions.

• Legal Compliance: We may disclose your information if required to do so by law, court order, or formal request by federal regulatory bodies (such as the FTC).
   

6. International Data Transfers

Dwarika AI is headquartered in the United States. If you are accessing the Site from the EEA, UK, or other global jurisdictions with strict data transfer rules, please note that your information will be processed and stored in the United States.

To ensure your data remains protected, we enforce standardized data transfer mechanisms—including the European Commission's approved Standard Contractual Clauses (SCCs)—with any third-party subprocessors we utilize.
 

7. Global Privacy Rights

Depending on your jurisdiction (including the EEA, UK, California, and other US states), you hold specific statutory rights regarding your personal data. Dwarika AI honors these rights globally:

• Right to Access: You may request a copy of the personal data we hold about you.

• Right to Rectification: You may request that we correct inaccurate or incomplete data.

• Right to Erasure ("Right to be Forgotten"): You may request that we delete your personal data from our systems.

• Right to Restriction & Objection: You may object to or restrict how we process your data under certain conditions.

• Right to Portability: You may request your data in a structured, commonly used, machine-readable format.

• Right to Opt-Out (CCPA/CPRA): While Dwarika AI does not sell or share data for cross-contextual behavioral advertising, you have the right to formally request that your data never be sold or shared.
   

To exercise any of these rights, please contact our Privacy Office directly at noble@dwarika.ai. We process all verified requests within the legally mandated timeframes (typically within 30 days) at no cost to you.
 

8. Information Security (Our Fort)

We maintain administrative, technical, and physical safeguards engineered to protect your personal data against unauthorized access, loss, alteration, or disclosure. Backed by elite credentials (including the CISSP and ISO 27001 standards), we protect our digital systems using encrypted data-at-rest and data-in-transit protocols, perimeter firewalls, and continuous access-control monitoring.
 

9. Children's Privacy

Our Site and services are strictly designed for professional, adult, business-to-business audiences. We do not knowingly collect or solicit personal data from children under the age of 16. If we learn we have inadvertently collected data from a child, we will delete it immediately.
 

10. Modifications to this Privacy Policy

Dwarika AI reserves the right to update or modify this Policy at any time. When we make changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this Policy periodically to stay informed about how we safeguard your data.
 

11. Contact Our Privacy Office

If you have any questions, concerns, or complaints regarding this Privacy Policy or our overall data handling practices, please reach out to us at: noble@dwarika.ai

Dwarika AI

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